Setting up your Healthcare Business Office

Whether you’re opening a massage salon, fitness center, or doctor’s office, there are hundreds of things that need to be accomplished before you can open the doors. Here are a few vital steps that will help you organize your business before your first cherished customer walks in.

Find the equipment you need. This may seem like a no-brainer, but you need to have the right equipment to operate. Besides the special things unique to your business you’ll need one or more desks, chairs, a filing cabinet and system, and electronics such as computer system, phone system, and printers before you can service your first client.

Office supplies are a must. Printer paper, appointment cards, pens, folders, and files are all necessary so look for a guide specific to your business so you’re not caught short.

Money is the key: you’re not in business just to help people; you need to make money to stay afloat. Look for a top rated invoicing program such as Intuit GoPayment so you can send bills and receive payment in a timely manner.

Employees need to be paid, so find a top notch payroll program or system you can rely on. Make sure it’s one that can grow with your business and integrate with your other software and tax preparation methods.

Don’t forget the décor! You don’t have to hire a professional decorator, but do go online and see what other successful businesses look like. Pay attention to color schemes, as they usually reflect the mood the business is trying to convey.

Remember to get reading material for your customers to look at while they’re waiting. If your business serves children too, consider setting up a play area where they can stay amused while they wait.

If you’re stuck for ideas, don’t be afraid to ask for help. Others in your business are usually delighted to mentor a new colleague, and you can quickly find out what works and doesn’t work in your type of business office. It’s also a good idea to ask your office manager for suggestions, as they will be more knowledgeable about what it takes for an office to run smoothly.